Information on Crematories/Recordkeeping
It has come to the attention
of the Board that there is a need for two generic forms relating to
sections (a) and (b) of K.A.R.
K.A.R. 63-7-2, which
requirements of Kansas crematories. That regulation reads as
operator in charge; recordkeeping. (a) The crematory operator in charge shall
furnish to each person who delivers human remains to the crematory a
receipt showing the date and time of the delivery, the name of the
person from whom the human remains were received, the name of the
person who received the human remains on behalf of the crematory, and
the name of the decedent. The crematory operator in charge shall retain
a copy of this receipt in its permanent records.
(b) Upon the
release of cremated remains, the crematory operator in charge shall
furnish to the person who receives the cremated remains from the
crematory a receipt signed by the person who receives the cremated
remains and showing the date of the release, the identification number
of the deceased, and the name of the decedent. The crematory operator
in charge shall retain a copy of this receipt in its permanent records.
(c) Required records. Each crematory operator in charge
shall create and maintain on the premises an accurate record of every
cremation provided. The records shall include all of the following
information for each cremation:
(1) The name of the person, funeral establishment, or
branch establishment delivering the body for cremation;
(2) the name of the deceased and the identification number
assigned to the body;
(3) the time and date of acceptance of delivery;
(4) the date that the body was placed in the cremation
(5) the date and the name of the individual receiving the
(6) the name and address of the person who signed the
authorization to cremate; and
(7) all supporting documentation, including the coroner’s
permit to cremate and the authorizing agent’s authorization to cremate.
(d) The records required under subsection (c) shall be
maintained for a period of five calendar years after the
release of the cremated remains. Following this period, the crematory
operator in charge may then place the records in storage or reduce them
to microfilm, microfiche, laser disc, or any other method that can
produce an accurate reproduction of the original record, for retention
for a period of seven calendar years from the date of the release of
the cremated remains. At the end of this period, the crematory operator
in charge may destroy the records by shredding, incineration, or any
other manner that protects the privacy of the individuals identified.
(e) The crematory operator in charge shall maintain a
permanent record of the name of the deceased and the date the
deceased’s body was cremated.
(f) The crematory operator in charge shall maintain a
permanent record of all cremated remains disposed of by the crematory.
(Authorized by and implementing K.S.A. 2001 Supp. 65-1723, 65-1762, and
65-1766; effective May 17, 2002.)
To view a
generic form that addresses the requirement in (a) of K.A.R. 63-7-2 for
Receipt of Remains
To view a
generic form that address the requirement in section (b) of K.A.R.
63-7-2 for Release of Remains
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