Information Technology Advisory Board
Wednesday, August 21, 1996
KDOT Conference Room, DSOB, 7th Floor
MINUTES
The following members were present:
Fred Boesch, Chief Information Architect, Department of
Administration (Chair)
Ben Nelson, Bureau Chief, Information Systems, KDOT (Vice-Chair)
Tim Blevins, Information Resource Manager, SRS
Dr. Jerry Niebaum, Executive Director, Information Technology
Services, KU
Don Heiman, Director, DISC, Department of Administration
Rick Miller, GIS Coordinator, Kansas Water Office
Denise Moore, Kansas Insurance Department
David Schmidt, Fort Hays State University
Jeff Lewis, Manager, Information Resources, Department of
Corrections
Preston Barton, Kansas Council on Developmental Disabilities
Ron Rohrer, Manager, Data Processing, Department of Education
Dave Shrader, Director, Information Systems, Department of
Revenue
Steve Patterson, KS GMIS
Jon McKenzie, Manager, Information Services, Kansas Corporation
Commission
Linda Morgan, Information Services, Southwestern Bell
Eldon Herd for Hugh Zavadil, Office of Judicial Administration
Members not present:
Jim Green, Department of Health and Environment
David Larrick, KS GMIS (City of Salina)
Henry Bremenkamp III, Kansas Sentencing Commission
Tim Swietek, Computer System Analyst, Department on Aging
Ely Meza, Data Processing Manager, KBI
Scott Stoskoph, KS GMIS
John Spurgeon, Department of Wildlife and Parks
Dave Larson, Legislative Administrative Services
Jeff Fraser, General Manager, Information Network of Kansas
Dr. David Voran, KU Medical Center
Harry Herington, Information Network of Kansas
Observers present:
John Oliver, Department of Administration, CIA Staff
Phil Wallack, Department of Administration, CIA Staff
Steve Johnson, Department of Administration, CIA Staff
Roberta Giovannini, Department of Administration, DISC
Mike Biko, V.P., Sungard Recovery Services
George Cooney, V.P., Sungard Professional Services
Brad Phillips, Account Executive, Sungard
Alicia Etzel, Department of Administration, DISC
John W. Streeter, Kansas State University
Jay Alloway, Kansas State University
Diane Duffy, Social and Rehabilitation Services
Tracy Barngrover, Department of Administration, Secretary's
Office
I. Minutes
The Information Technology Advisory Board meeting was called to order by Fred Boesch, CIA. Fred announced that Noel Strong of Department of Human Resources would be replacing Bill Hall as the ITAB Representative; Linda Morgan, Southwestern Bell will replace Gary Maxwell; and David Schmidt, Fort Hays State University will replace Roy Gallup. Introductions of the Sunguard representatives, Mike Biko, George Cooney, and Brad Phillips were also made.
The minutes of the July meeting were approved as written.
II. Proposed Data Administration Policy
Ron Rohrer presented Information Technology Policy #8000 at the last ITAB meeting and there were requested changes to sections 6.7 and 8.5. There was lengthy discussion about DISC being the central storage point for data. Motion was made and carried for ITAB to accept this policy with just a few additional modifications. Motion was also made and carried to recommend this policy favorably to the KIRC.
III. Year 2000 Report
John Oliver updated everyone on Year 2000 reporting. There has been a change in formatting of this report to coincide with the quarterly project reports. All agencies are shown, whether they have reported or not and are sorted by readiness status. This particular report shows that four agencies need more resources; ten will do with internal resources; five have assessments underway; and all others have no report. There were multiple reports from Department of Administration and Department of Human Resources. These reports should be consolidated. Contract language for Year 2000 compliance certification from vendors is being reviewed by D of A Legal before going to Purchases; includes embedded computer systems (e.g., elevators, air conditioning systems).
Fred would like three committees to meet and make recommendations and asked for support of your representatives on these committees. Don Heiman discussed the consulting services contract that is out for bid. They are expecting ten vendors at a meeting this Friday at 10 a.m. This contract calls for assessment planning and repair (3 quotes) plus some D of A maintenance; installing Year 2000 data center with 60GB DASD.
Next month, Tim Blevins would like someone to address how agencies can track expenditures against Year 2000, otherwise there is no way to roll up and monitor statewide expenditures.
John will work with committees to put third party application status on our web site.
IV. Monthly Acquisition Report
John distributed the report for the month of July.
V. Office Automation Report
Dave Shrader reported on the Office Automation Committee. Dave passed out information that detailed the problem that the committee is working on. This problem is that E-mail doesn't deliver information reliably in the right format. He also presented the Committee's mission statement. The committee feels that it will be able to provide end to end, seamless transmission of e-mail messages at “no additional cost” to agencies other than the Regents. Change may be needed by agencies using very old versions of software. The cost is in the $500,000 range. There are several vendors available.
Regents don't participate in DISC rates for TCP/IP connectors so there would have to be some charge back mechanism, but the cost shouldn't be prohibitive. Central hub would likely be the SHARP Data Center (UNIX). There was lengthy discussion concerning the need for this type of Hub and who it would benefit. Fred is concerned with the Internet solution. Offices like using integrated suites which include proprietary e-mail; the Hub would support any major proprietary e-mail as well as Internet protocols. Cross-agency directory service with synchronization is still an objective, and this is not easily done relying exclusively on Internet e-mail. PROFS makes distributed solution problematic. We should look at it in terms of a solution that's relatively short range, since technology is changing so rapidly.
Don Heiman says that DISC is in the RJ-11 jack business. They see themselves as an infrastructure provider. The objective is to provide a rich range of service coming through RJ-11, information and bandwidth on demand. The rates are $23/month for network services; $1.50/month for premise distribution system (wiring).
Dave will be asking DISC to help create an RFP. Don says first an RFI would be done, than an RFP. Motion was made and passed to make the Office Automation Committee a standing committee. Motion was also made and passed to take this as information only to the KIRC. The committee was instructed to go ahead and continue work on the RFP with DISC.
VI. Software License Policy
John reported on the Software License Policy. He has incorporated the suggested changes from the last ITAB meeting. The document is now in two parts; the policy itself and a CIA procedure memorandum. The only written comments John got were from Jerry Magnuson. Sections 5.5, 5.6 and 5.7 are now in the procedure memorandum under 4.1, 4.2 and 4.3, rather than in the policy. Jerry M. recommended wording change in section 5.4. There was a question as to who this policy is directed to. It is felt that the wording in section 5.4 needs to be changed. Fred asked John to reword it and bring it to the next meeting. Please get any comments to John as soon as possible.
VII. Contracts Status
Ben Nelson reported on the PC/LAN Maintenance Contract. Bill Criticose also made comments regarding this. Bob Sachs was having the contract signed sometime this week. It is a three year contract with optional two year renewal. You will receive a faster response time the more you pay. Services under the contract include: an 800 number, follow-up on trouble calls, summary reports to the agency, dispatch problem to the proper vendor, guaranteed response times, PC installation, PC hardware maintenance and repair, analysis for LAN; and performance measures and performance guarantees are built into the contract.
High points of the contract are: monthly maintenance, time and material maintenance for hardware and repair, help desk 800 number, single point of contact, Level 1 - 24 hours; Level 2- 7a.m.-6p.m. Mon.-Fri., Level 3 - desk top help.
LAN Services - Level 1 - 15 minutes restoration on site; Level 2 - response of 4 hours; Level 3 - restoration of service in 8 hours M-F; Level 4 - 3 days. Other LAN services in the contract include; LAN problem resolution and diagnostics; LAN management services; day-to-day monitoring; and LAN support services for non-problem solutions. There are related services to PC's available under the agreement. No prices were available at that time. Penalties for non-performance built into the contract. The contract has not been signed.
It was proposed that Decision One and Purchases visit with the ITAB. There was not enough consensus to call a meeting. It was suggested rather that they just visit with individual agencies.
VIII. Proposed Disaster Recovery Policy
Roberta Giovannini gave an update and requested approval to proceed to KIRC on the proposed disaster recovery policy. These procedures and policy is a result of the meetings held by the Disaster Recovery committee that started meeting last January. There has been excellent participation by all members. Roberta reviewed the committees objectives and discussed how they have reached those objectives. Motion was made and carried to proceed on to the KIRC with this policy.
IX. KIRC Strategic Information Management Plan Project Status
On Friday there will be a three hour meeting of KIRC members only. They will discuss their roles in information technology leadership and management. There will be a presentation of the entire plan and the results of their meeting at the next KIRC meeting. Fred expects to be interviewing agency secretary and senior technology people in September, then go into focus groups and proceed through the balance of the plan.
The GIS Policy board is beginning to head down this road also.
X. “Hot Site” Services
Brad Phillips, Mike Vicco and George Cooney of Sunguard gave a presentation on “Hot Site” services. This was an informational presentation only and there were packets of information given to everyone. For further information, contact Roberta Giovannini or any other committee member.
XI. Topics From The Floor
Fred announced that the Productivity Point contract for training has just been renewed by Purchases. There were no other topics from the floor.
Meeting adjourned at 4:30 p.m.
ITAB MEETING SCHEDULE
9/18/96 Human Resources, Employment Security
1309 S. Topeka, Training Room, Lower Level
Parking at Rear of Bldg. 1:30 - 3:30
10/23/96 Docking Basement Auditorium 1:30 - 3:30
11/13/96 Human Resources, Employment Security
1309 S. Topeka, Training Room, Lower Level
Parking at Rear of Bldg. 1:30 - 3:30
12/11/96 Room 519-S, Statehouse 1:30 - 3:30
1/22/97 Human Resources, Employment Security
1309 S. Topeka, Training Room, Lower Level
Parking at Rear of Bldg. 1:30 - 3:30
Information Technology Advisory Board
Docking Basement Auditorium
Minutes
The following members were present:
Fred Boesch, Chief Information Architect, Department of
Administration (Chair)
Ben Nelson, Bureau Chief, Information Systems, KDOT (Vice-Chair)
Tim Blevins, Information Resource Manager, SRS
Hugh Zavadil, Office of Judicial Administration
Bill Hall, Director of Information Systems, Department of Human
Resources
Dr. Jerry Niebaum, Executive Director, Information Technology
Services, KU
Don Heiman, Director, DISC, Department of Administration
Jim Green, Department of Health and Environment
Rick Miller, GIS Coordinator, Kansas Water Office
Denise Moore, Kansas Insurance Department
Henry Bremenkamp III, Kansas Sentencing Commission
Roy Gallup, Director, Computing & Telecommunications
Services, ESU
Tim Swietek, Computer System Analyst, Department on Aging
Preston Barton, Kansas Council on Developmental Disabilities
Ron Rohrer, Manager, Data Processing, Department of Education
Dave Shrader, Director, Information Systems, Department of
Revenue
DeAnna Villarreal, Assistant Director, University of Kansas
Medical Center (for Dr. Voran)
David Larrick, KS GMIS (City of Salina)
Members not present:
Jeff Lewis, Manager, Information Resources, Department of
Corrections
Ely Meza, Data Processing Manager, KBI
Steve Patterson, KS GMIS
Scott Stoskoph, KS GMIS
Jon McKenzie, Manager, Information Services, Kansas Corporation
Commission
Linda Morgan, Information Services, Southwestern Bell
John Spurgeon, Department of Wildlife and Parks
Dave Larson, Legislative Administrative Services
Jeff Fraser, General Manager, Information Network of Kansas
Observers present:
John Oliver, Department of Administration, CIA Staff
Phil Wallack, Department of Administration, CIA Staff
Steve Johnson, Department of Administration, CIA Staff
Patrick Tierce, Department of Transportation
Roberta Giovannini, Department of Administration, DISC
Tracy Barngrover, Department of Administration, Deputy
Secretary’s Office
I. Minutes
The Information Technology Advisory Board meeting was called to order by Fred Boesch, CIA. The minutes of the June meeting were approved as written.
II. GIS Report
Rick Miller, GIS Coordinator reported on the last meeting of the GIS Policy Board. Last week was the first meeting that has taken place since the Governor’s executive order was signed. This order added representation from county and local government. There are now 17 voting members and 5 non-voting members. Al LaDoux, Kansas Water Office, is the Chair and Fred Boesch is the Vice-Chair. Based on consensus of many Kansas Counties and the State, the Board approved adoption of the Federal government meta-data standards for GIS data bases. This standard will be put in the form of a KIRC policy and will be distributed to all members of ITAB. This is a very detailed and complex standard. There will be a forms interface put on the Internet to support this standard. The Board was presented information on the Cooperative Partnership and activities of being a clearinghouse site on the National Spacial Data Infrastructure. Annual business was also discussed.
III. Agency Information Technology Plans & Budgets
Steve Johnson, CIA Office, gave a report on the Agency Information Technology Plans and Budgets. A final plan went out to all state agencies, boards and commissions last week. There are two question and answer sessions planned to go over this document. One session will be held Wednesday, July 24, 10:00 in the Docking Basement Auditorium. The second session will be Thursday, July 25, 1:00 in the Landon State Office Building, Room 108. Steve feels that these budget instructions are self-explanatory, but went over this plan and explained each part.
IV. Proposed State Data Administration Policy
The Proposed State Data Administration Policy was reported on by Ron Rohrer. The Power Point presentation along with a draft policy was provided for the Board’s review. Ron went over the proposed policy and explained each section. If there are any questions or changes, the committee will meet again on the 25th, so please give comments to your committee representative. This policy is basically an emulation of the Florida State policy. This policy will be revised and brought back to the August ITAB meeting for approval to proceed to KIRC in September.
V. Mainframe Systems Replacements
Don Heiman reported on the mainframe systems replacements project. The acquisition of the system is being done under a 1993 contract to purchase the current DISC Amdahl 1400A. He had considered both Bi-Polar and CMOS technology and decided to use Bi-Polar for the best combination of performance and price. DISC forecast its needs to be approximately 190-200 MIPS. The vendor is going to provide a large processor and an additional processor for Year 2000 testing. Details include removing one 1400A; splitting one 1400A to a 700A, which will become the Office vision box. There will also be removal of the IBM 400. The net cost of the upgrade and Year 2000 machine will be approximately $600,000 over three years.
VI. Monthly Acquisition Report
John Oliver handed out a synopsis of the monthly acquisition reports. The KIRC meeting has been canceled for July so there will be no reporting to them until August.
VII. ITAB Committee Reports
Enterprise Office Automation (Dave Shrader, KDOR - Chair) - The Enterprise Office Automation subcommittee has had two months of presentations by various vendors. The technical and business committees have now formed into one committee and is prepared to begin working on a document that will result in the recommendation of an approach. CDC has offered to provide a consulting arrangement, short term and free to help assess what the possibilities are to solutions to the communications problems. The committee does plan to utilize this offer. Dave hopes to have a draft deliverable by August and present it to the ITAB and KIRC no later than September.
Contracts (Ben Nelson, KDOT - Chair) - Ben thanked everyone for their help and input in putting together the PC/LAN maintenance contract. There will be a presentation either at the next ITAB meeting or before, to explain how all of the contracts work together. John Oliver added that a letter of intent to award will be completed soon. A soon as the contract is signed, a press release will go out announcing who the vendor is and all other information. The contract will cover a number of things including micros, servers, networks and laser printers. There are helpdesk and network support services included.
Telecommunications Committee (Jerry Niebaum, KU - Chair)- Jerry Niebaum and Tim Blevins reported on the Telecommunications Committee. The group met last Wednesday with Tim chairing the meeting. There was a continuation of information gathering and discussion with Andy Scharf about the DISC Architecture Plan. The committee is trying to find out how they can help the process and Andy Scharf. Most of the meeting was spent going over Andy’s mission, goals and objectives for DISC. Larry Wilson will attend the next meeting and they will work on brainstorming for deliverables. Phil feels the group has benefitted greatly by having the DISC speakers attend the meetings. The next meeting is September 11, 10:00 - 12:00, KNEA building.
Internet Committee (Harry Herrington, INK - Chair) - Harry Herrington was not present, so there was no report.
Data Administration (Ron Rohrer, Board of Education - Chair) - Ron Rohrer briefed the Board on the Data Sharing Committee. The data sharing committee will be sponsoring a seminar on data warehousing that will be given by Ken Orr. The dates are August 6, 7, 8 and will cost $300 per person. Each ITAB member has been allocated two spots for people to attend. If you won’t be using both, please let Ron know so other agencies can use them. Ron also will need purchase authorizations so Ken Orr will know who to bill. These can be sent directly to Ron. The next meeting will be July 25.
PC LAN Asset Management (Tim Blevins, SRS - Chair) - Tim Blevins reported on the PC LAN Asset Management Committee. The group is focusing and finalizing the total cost of ownership from the Gartner models. They spent a large part of the meeting brainstorming for deliverable output and would like to bring the committee to closure. They hope to have a draft report in September and a final report in October. Assignments for completing this report are as follows: KDOT- Executive Summary; Regents - Practices, Policies and Procedures; SRS - Matrix of Practices; DISC - Cost benefit models; and SRS - Support Strategies.
Disaster Recovery (Don Heiman/Roberta Giovannini, DISC - Chair) - Roberta Giovannini reported on the last meeting of this committee which took place July 16. There was a presentation by SunGuard. They discussed what hot site services are, the requirements and other services available. The Business Contingency/Disaster Recovery Policy was discussed. A draft of this was handed out at the last ITAB meeting. The draft has been broken into two parts. One is the policy statement and implementation information and the second part covers procedures. The committee will be seeking approval of this policy at the next meeting so they may proceed to the KIRC in August. The next meeting of the committee is August 20.
VIII. Software License Compliance Policy
John Oliver, CIA Office, gave an update on the Software License Compliance Policy. He reviewed Section 5 which talks about complying with software licenses. Each agency has a responsibility to take action to ensure that there is compliance with software license terms and conditions. He reviewed actions that the policy recommends to maintain software license inventories. There were many questions about this section of the policy. Many members felt it needed to be reworded. Members have until the August meeting to make any suggestions to John so the policy can be considered for approval at the next meeting.
IX. Server Naming Conventions
Ben Nelson and Pat Tierce, KDOT, reported on server naming conventions. Pat gave an overview of what this entailed and why it needed to be done. It is to define NT Systems and work groups for both NT and Netware network operating systems to better share data between agencies. Fred suggested that a group be put together to address this issue and report back to the ITAB. Names of agency representatives were collected, Pat Tierce will Chair the committee.
X. PC/LAN Support Contract
John Oliver discussed this earlier during the contracts subcommittee report.
XI. Announcements
Fred made a few short announcements. Linda Morgan has replaced Gary Maxwell as the Southwestern Bell ITAB representative and Henry Bremenkamp III has replaced Greg Bair with the Kansas Sentencing Commission. Dr. Ed Altman is now Interim CIO in New Mexico and they are still looking for a permanent CIO. Mike Durkin in Virginia has retired as the Director of Information Resource Management. Richard Ohlson has been named Director of the division. Dan Halberg is the Acting Chief of the Office of Information Services Department of Human Services in California.
There will be no July KIRC meeting.
XII. Topics From the Floor
There were no topics from the floor.
Meeting adjourned at 4:30.
ITAB MEETING SCHEDULE
8/21/96 KDOT Conference Room, 7th Floor DSOB 1:30 - 3:30
9/18/96 Room 106, LSOB 1:30 - 3:30
10/23/96 Docking Basement Auditorium 1:30 - 3:30
11/13/96 KDOT Conf. Room, 7th Floor, DSOB 1:30 - 3:30
12/11/96 Room 519-S, Statehouse 1:30 - 3:30
1/22/96 Docking Basement Auditorium 1:30 - 3:30
Information Technology Advisory Board
Docking Basement Auditorium
Minutes
The following members were present:
Fred Boesch, Chief Information Architect, Department of
Administration
Tim Blevins, Information Resource Manager, SRS
Eldon Herd, Office of Judicial Administration
Ely Meza, Data Processing Manager, KBI
Bill Hall, Director of Information Systems, Department of Human
Resources
Ben Nelson, Bureau Chief, Information Systems, KDOT
Dr. Jerry Niebaum, Executive Director, Information Technology
Services, KU
Jeff Lewis, Manager, Information Resources, Department of
Corrections
Don Heiman, Director, DISC, Department of Administration Jim
Green, Department of Health and Environment
Rick Miller, GIS Coordinator, Kansas Water Office
Denise Moore, Kansas Insurance Department
David Larrick, KS GMIS
Steve Patterson, KS GMIS
Henry Bremenkamp III, Kansas Sentencing Commission
Roy Gallup, Director, Computing & Telecommunications
Services, ESU
Members not present:
Jon McKenzie, Manager, Information Services, Kansas Corporation
Commission
Tim Swietek, Computer System Analyst, Department on Aging
Linda Morgan, Information Services, Southwestern Bell
Mary Hoover, Commissioner, Department of Social and
Rehabilitation Services
John Spurgeon, Department of Wildlife and Parks
Dave Larson, Legislative Administrative Services
Jeff Fraser, General Manager, Information Network of Kansas
Preston Barton, Kansas Council on Developmental Disabilities
Ron Rohrer, Manager, Data Processing, Department of Education
Dr. David Voran, University of Kansas Medical Center
Dave Shrader, Director, Information Systems, Department of
Revenue
Observers present:
John Oliver, Department of Administration, CIA Staff
Phil Wallack, Department of Administration, CIA Staff
Steve Johnson, Department of Administration, CIA Staff
William Crowe, University of Kansas
Mike Purcell, SRS
Cheryl Wilson, SRS
Edwin Fonner, Jr., Kansas Health Institute
Diane Davidson, SRS
Jim Parker, Department of Administration, DISC
Roberta Giovannini, Department of Administration, DISC
Tracy Barngrover, Department of Administration, Deputy
Secretary’s Office
The Information Technology Advisory Board meeting was called to order by Fred Boesch, CIA. Fred introduced the new GMIS members Scott Stoskoph, Steve Patterson and David Larrick and other visitors at the meeting.
I. Minutes
The minutes of the last meeting were approved with two changes from Tim Blevins. In the PC LAN Asset Management section, change “conversioning” to “versioning” and “US Connect will present a demo for Novell/GroupWise.”
II. Announcements by Fred
Fred announced that the Strategic Information Management Plan project has been stopped and other options are being evaluated. The reason for the halt is due to the fact that there has been no mutually agreeable project plan.
A tentative agenda for the KIRC meeting was distributed.
The next NASIRE conference is in October and the program has just been set. The material should be out before the next meeting. Fred highly recommends everyone attend if possible. The theme of the conference is “Economic Development” and the Department of Revenue will be presenting their Tax 2000 project. The Governor of Maine, along with many information technology speakers will attend.
III. Medicaid Management Information Systems
Diane Davidson gave an overview of the MMIS presentation which included the objectives, description of project, scope of the project, budget and project status. The MMIS project intends to completely replace the current MMIS system which has been in place since 1978. The new MMIS system is being designed for efficient processing of Medicaid claims and as an information retrieval system. The new enhanced MMIS fiscal agent contract with BCBS will be lower than the current contract with EDS by $368,935. Motion was carried for SRS to proceed to the KIRC with the presentation.
IV. Family and Child Tracking System
Mike Purcell gave the next presentation on FACTS. He reviewed the project scope, staffing, completion dates, technology and budget. The objectives of the project are to meet the AFCARS reporting regulations and to collect data required by the ACLU Lawsuit Settlement Agreement. Motion was carried to proceed to the KIRC for project presentation.
V. GIS Policy Board Update
Rick Miller reported on the GIS Policy Board. Appointments to the GIS Policy Board by the Governor’s Office have been completed. The next meeting is July 12, 10:00, Landon State Office building. There will be a full agenda at this meeting. This board now has 5 members from counties and municipalities.
VI. Policy 2400 Revision
Steve presented proposed revisions to KIRC Policy 2400 which deals with project approval and reporting. A copy of this policy was distributed with the tentative agenda. The changes being made are procedural. It is hoped that the quarterly reporting process will be simplified by the use of a fill in form attached to the revised policy. This is for projects that will be entered into the budget process. Please send any comments to Steve Johnson, even if it is after Tuesday’s KIRC meeting. This policy is going to the KIRC as information only.
VII. Year 2000 Status Reporting
John Oliver reported on Year 2000 Status Reporting. If the project is over $1 million, it needs to be reported according to Policy 2400. There is a chart attached to the back of the policy that will make it easier to report. Motion was made to approve the Year 2000 Policy. Motion was carried with two suggested changes.
VIII. ITAB Committee Reports
Enterprise Office Automation - The state is now at Level C with Microsoft Office. Dave Shrader was absent, so there was not report on this committee.
Contracts - Corel is honoring the Word Perfect agreement and would like to do a presentation. Fred has agreed with the stipulation that he be able to review the information first. David Metzenthin gave an update on the Novell contract. The master contract is 31715. ASAP software has been awarded the Microsoft agreement. Under this agreement you can use node or server based pricing. It will be mailed out tomorrow and has the different pricing and will include Mark McNaught’s e-mail address. David and John Oliver are working on a spreadsheet showing what contracts are out there and what is available. Ben noted that they are getting very close on the maintenance contract. Ben will set up a presentation after this contract is awarded so that everyone knows what is offered.
There was a question about acquiring Internet browser software. Netscape Browers with a dial-up can be acquired through INK for $15.00, however, you must be a subscriber to INK. You get a diskette, license and the dial up. This is a fast moving technology and if we want to do something in the way of a contract, we need to have suggestions in as soon as possible.
Telecommunications Committee - Jerry Niebaum briefed the group. The committee met for the sixth time last week. Bruce Roberts from Don Heiman’s office spoke to the group on rate setting. This is a very extensive process dictated by State and federal statutes. Many were surprised at the complexity of the rate setting process. Allyn Lockner from SRS also spoke to the group. He is funded through SRS, but is available to other agencies to help groups set vision, mission and goals for projects. Andy Scharf left copies of the DISC Architecture Plan for the group to review. He also provided a routine trouble shooting report. Copies of this will be provided to ITAB members at the next meeting by Don Heiman. The next meeting will be July 10, 10:00 - 12:00 at the KNEA building.
Internet Committee - Harry Herington reported on the last meeting of the Internet Committee. The URL for the Internet committee will be given at the next meeting. From now on, all handouts and minutes will be available there instead of by hard copy. At the last meeting, they discussed activity of a subcommittee that is developing sample guidelines for Internet use (what is appropriate and what is not appropriate use.) They have also started a sample content and form page. Other issues that were brought up were pages on the Internet that could be mistaken as State of Kansas web pages. What was suggested was a symbol to put on official state agency pages.
There have been questions about the basics of the Internet. Harry will give a quick class at 1:30 before his meeting in room 526-S the 3rd Friday of the month. There were questions about what page is the official home page for the State of Kansas. At the present time, the official home page that comes up is a creation of DISC. This will be changed to take you to the INK page instead. This is what INK was created for. To access any state’s home page the address is: www.state.ks.us, (substitute two letter initials for whatever state you want to access.) Larry Wilson will begin to work with INK on the transition.
Data Administration - The data sharing committee was reported on by Phil Wallack. The group is moving ahead and have identified areas they want to address. They now have a draft policy on data administration. Ron Rohrer was not present at the meeting, but has dates about the presentation on data warehousing by Ken Orr. Fred would like Ron to provide information to Tracy in electronic form to be distributed to ITAB members.
PC LAN Asset Management - Tim Blevins reported on the last meeting of this group which was held June 7. US Connect did a presentation on Managewise. Tim felt Microsoft was stronger on the hardware inventory side of things, but they were also using an internal demonstration data base, and Managewise went live across the network with their demonstration. Tim asked the question about
where Novell was going with the Year 2000 and Mark McNaughten said that when you see “Novell /Certified and Tested” on the box that it should be Year 2000 compliant. He gave out the number 1-800-414-labs if anyone has any questions about Novell certifications. The group as a whole is looking at an update on SMP protocols next. The next meeting is July 11, 11th Floor, DSOB from 1:30 - 3:30. This will be mainly a brainstorming session on what the output and contents of the group report will be and there will be a conference call with Gartner Group on asset management.
Disaster Recovery - Roberta Giovannini reported on the last meeting of this group which took place on June 18. They covered a draft policy statement and a draft copy of a model of an agency plan and how to implement a plan. The committee is comfortable on where they are with a policy statement. The next meeting is July 16. Roberta handed out this draft and would like feedback from ITAB before the next meeting. DISC is working with Sunguard in response to AMS report by Revenue on a hot sight.
Note by Fred: The KIRC would like one subcommittee Chair to report at every KIRC meeting. Call Fred if you feel you are at a good point to report at the next meeting.
IX. Agency Technology Management Plan and Budget
Steve Johnson gave a presentation on the Agency Technology Management Plan and Budget. This is a supplement to the budget and is a preliminary filter that gives advice to Division of the Budget. The plan will serve as a clear linkage between agency mission/objectives and proposed IT investments. It also is a coordination mechanism, so all IT players within and beyond the agency know the agency’s priorities. It will be an opportunity for agencies to discover and share the benefits of common experience in system development and management and to reduce IT costs by aggregating common demand among multiple agencies. It will also lend assistance to agencies in identifying high-risk projects, and will give accurate representation of the agency’s plan and priorities to the legislature. Steve would like to release this at the same time as the budget directions go out on July 11. If you have any comments, please fax them to Steve no later than June 28.
X. Quarterly Report Status
Fred briefly spoke on Quarterly Report Status. If anyone has any comments, please let Fred know. In future summaries, the wording will not be edited.
XI. Monthly Acquisition Report
Fred emphasized that the Monthly Acquisition reports need to be turned submitted.
XII. Software License Compliance
John reported briefly on Software License Compliance. Department of Administration Legal Section has reviewed this policy and it remains unchanged. The sample agency notification is more complex however. This subject will be put on the agenda for the next meeting.
Meeting adjourned at 4:30.
ITAB MEETING SCHEDULE
7/17/96 Docking Basement Auditorium 1:30 - 3:30
8/21/96 KDOT Conference Room, 7th Floor DSOB 1:30 - 3:30
9/18/96 Room 106, LSOB 1:30 - 3:30
10/23/96 Docking Basement Auditorium 1:30 - 3:30
11/13/96 KDOT Conf. Room, 7th Floor, DSOB 1:30 - 3:30
12/11/96 Room 519-S, Statehouse 1:30 - 3:30
1/22/96 Docking Basement Auditorium 1:30 - 3:30
Information Technology Advisory Board
DSOB, 4th Floor Conference Room
Minutes
The following members were present:
Fred Boesch, Chief Information Architect Department of
Administration
Tim Blevins, Information Resource Manager Department of Social
& Rehabilitation Services
Preston Barton Kansas Council on Developmental Disabilities
Hugh Zavadil, Director Information Systems Office of Judicial
Administration
Ely Meza, Data Processing Manager Kansas Bureau of Investigation
Jon McKenzie, Manager Information Services Kansass Corporation
Commission
Bill Hall, Director Information Systems Department of Human
Resources
Ben Nelson, Bureau Chief Information Systems Department of
Transportation
Dr. Jerry Niebaum, Executive Director Information Technology
Services University of Kansas
Jeff Lewis, Manager Information Resources Department of
Corrections
Don Heiman, Director DISC Department of Administration
Ron Rohrer, Manager, Data Processing Department of Education
Dr. David Voran University of Kansas Medical Center
Dave Shrader, Director Information Systems Department of Revenue
Jim Green Department of Health and Environment
Rick Miller, GIS Coordinator Kansas Water Office
Denise Moore Kansas Insurance Department
Members not present:
Roy Gallup, Director Computing & Telecommunications Services
Emporia State University
Tim Swietek, Computer System Analyst Department on Aging
Linda Morgan Information Services Southwestern Bell
Mary Hoover, Commissioner Department of Social and Rehabilitation
Services
John Spurgeon Department of Wildlife and Parks
Dave Larson Legislative Administrative Services
Jeff Fraser, General Manager Information Network of Kansas
Observers present:
John Oliver, Department of Administration, CIA Staff
Phil Wallack, Department of Administration, CIA Staff
Steve Johnson, Department of Administration, CIA Staff
Steve Stoskopf, Butler County, KS-GMIS
Steve Patterson, Johnson County, KS-GMIS
John Streeter, KSU
Greg Morgan, Department of Revenue
Tracy Barngrover, Department of Administration, Deputy
Secretary’s Office
The Information Technology Advisory Board meeting was called to order by Fred Boesch, CIA. The agenda was adjusted so that Dr. Voran and Dave Shrader could leave for another meeting.
Dr. Voran started off the meeting by presenting a slide show on the progress of technology at the University of Kansas Medical Center. Dr. Voran was asking for approval of this presentation to go on to the KIRC. His presentation covered the Clinical Enterprise Project and it’s three stages. The Network and “Feeder” stage includes replacing its pharmacy, laboratory, and diagnostic systems and installing a PC-based network throughout the medical center. The second stage, Consolidation and Integration Stage includes the consolidation of patient demographics clinical foundation systems into a single practice management system; activation of the clinical orders and results database; and the deployment of workstations at the nurses’ stations, clinics, and patient rooms. This phase of the project also includes the purchase and integration of a state-of-the art client/server financial system that will allow accrual based accounting processes to be implemented. The enterprise stage is the integration of inpatient clinical information with outpatient point-of-care clinical information. The final stage of the project would be the regional stage. There would be major emphasis on linking multiple clinical enterprises across the region after outpatient and inpatient systems were integrated. This would begin in FY 1999 and FY 2000. Dr. Voran also briefed the Board on the active FY 96 Clinical projects. Motion was carried to accept his report and to allow this presentation to be made to the KIRC.
Dave Shrader reported on the progress of the Enterprise Office Automation Committee. The committee is still in the process of discovery. Boeing was the guest outside vendor that was invited to speak to the group last week. Their presentation was enlightening because they have a greater problem than the state does. The committee has sent out a survey to all agencies to get an idea of different types of systems that are being used. They would like this survey filled out and submitted to them by the end of the month. Fred asked Dave about forms processing and Dave indicated that this will be included in the next phase of the project. Dave noted that if anyone had any suggestions of information that should be included on this survey to please fax them to him at 296-8602. The remaining groups that will make presentations to the Office Automation Committee are: Metagroup, IBM, Lotus, Novell and then Pro Data Corporation. That should be the end of the information gathering from outside vendors.
Introduction of visitors were made by Fred and the minutes of the April 17 meeting were approved as written.
Jerry Niebaum reported on the Advanced Scientific Computing Center. Kansas University, Kansas State University, Wichita State University and Emporia State University all have researchers involved. On April 1 the funding for the project was approved by EPSCOR. The purpose of the project is to: 1) establish a research center for scientific collaboration and; 2) create a multi-processor computer facility for high performance parallel computing. Jerry reviewed the projects business objectives, financials, source of funds and implementation plan. This presentation was approved to go to the KIRC. Jerry has additional copies of the report and proposals for the KIRC.
Phil reviewed the Policy 2400 change to clarify project reporting and asked for the Board’s approval. He reviewed the checklist that was sent out with the tentative agenda. There was some confusion over what the reporting limit was. It was determined that the correct limit is $500,000. There would be a cover sheet created for reporting purposes. Fred feels this needs to be published as an attachment to the policy. Approval was denied and the issue will be brought back along with a copy of the policy at the next meeting.
Jerry Niebaum reported on the Telecommunications Committee. Their last meeting was May 8. Guy McDonald reported on the telecommunications bill (HB 2728) that passed. Maximus has been hired to guide the state through an information management plan. Focus groups will meet to look at accounting, regulation, technical issues, etc. In June or July the groups will come together to arrive at a consolidated view. Recommendations will be made in August. Denise Moore provided headings/categories for the list of concerns that were developed at the April 10 meeting for planning for statewide telecommunications. It was decided to create the mission, vision, and goals necessary to establish a Bureau of Telecommunications. The strategic planning person from SRS will attend the next meeting and describe what their agency is doing.
Ben Nelson updated the Board on contracts. Ben and Fred traveled around the state along with others to get information out about the new state contracts. A teleconference had just been held with Microage. People attending the call were Ben Nelson, Leo Vogel, John Oliver, Jeff Lewis and David Metzenthin. They discussed start-up problems and Microage did apologize for how things have gone to this point. Microage has been inundated with questions about the contract. In regard to availability, there will be no outsourcing without a purchase order in hand. Microage may want to visit the Universities again. They are promising to better their service and there will be a follow-up call made on the May 30. CD’s will be distributed monthly.
Harry Herington was at another meeting and unable to give the report on the Internet Committee.
Ron Rohrer reported on the Data Administration Committee. The committee would like to form policy recommendations at the agency levels for standards. They will be looking at SRS and KDOT during the formulating of the standards. They would also like to approach and formulate a standard for metadata. The committee feels that the Internet could be used as a means for data sharing. Alan Schultz will contact Ken Orr to do the data warehousing seminar. It would be a three day meeting in July or August. Only one person per agency would be able to attend. The next three meeting dates for the committee are May 29, June 13 and June 27.
Tim Blevins reported on PC/LAN Asset Management. Their last meeting was held May 3 and there has been good representation. Much of the last meeting was spent with Microsoft for a SMS demonstration. Some of the things the committee is interested in are PC hardware and software inventory; PC software conversioning; software replacement and licensing; software distribution, installation and trouble shooting. They are encouraging the committee to adopt a set of deliverables to be put out by August or September. This would include some draft policies for agencies to use. The next meeting will be June 7 and US Connect will be present.
Rick Miller updated the Board on GIS. They had a successful GIS Symposium in April and the first part of May. They have one every two years. The GIS Standards Task Force is still working. They have set a target date for August 29 which is when the next forum on standards is. There will be a newsletter coming out in the next day or two.
Don Heiman gave the report on the Disaster Recovery Committee. The last meeting of the committee was held on April 16. As reported in the April 17 minutes, there was a presentation by Facilities Management on what services they offered state agencies. They are working very diligently on coordinating efforts in relation to security. The Director of Facilities Management stayed for the entire meeting because of his high interest in this. They also had a presentation by Alicia Etzel on the elements of a disaster recovery plan for review. There was considerable discussion about what the committee was focusing on next. They decided to develop a policy statement to present to ITAB. The committee plans to develop a policy statement on disaster recovery and are working on model plans to provide to agencies as an example. A pricing is being done for a mobile hot site for work space in case of a disaster. This should be in within the next two weeks. The next meeting will be on May 21.
Fred reported on the Strategic Information Management Planning Committee. Maximus was awarded the contract and have worked well with the subcommittee. There were focus groups formed with about ten people in each one. The subcommittee and Fred were not happy with the progress on the preliminary plan for the project. Fred spoke with Maximus and they are sending two people in next week that will work to put together a preliminary plan and the subcommittee will evaluate the results of their efforts to determine what action they want to take. The team make-up of the focus groups look really good, however, the activity on the project has stopped until they receive results of the preliminary plan. The agencies will be given at least four weeks notice to participate in the focus groups.
Next Fred talked about the Government Management Information Sciences (GMIS) meeting he attended. This group has concerns and issues very similar to the ITAB. They have an interest in what the state is doing and the state has an interest in what they are doing. Fred has invited representatives of this group to join ITAB. Steve Patterson briefed the Board on GMIS. It is an International Organization that has an annual conference. The charter calls for the organization of state chapters of the GMIS. The state chapter was put together about five years ago and consisted of the five largest counties in Kansas and has grown to a membership of about 30 different agencies. The last meeting was in May and there will be another one in November in conjunction with the Kansas Association of Counties meeting. This next meeting will probably be held in Wichita. All meeting information will be passed on to all ITAB members through Phil Wallack. Phil will be the representative on GMIS for the Office of the Chief Information Architect. The cost to establish membership is $25. Fred suggests that the Board accept Steve Patterson and Scott Stoskopf as voting members of the ITAB. Fred will take the proposal to the KIRC for approval.
The next item on the agenda was an update on quarterly reports. The only report received was from SRS. Reports are due the 10th of the month following the quarterly report. A discussion followed regarding reporting procedures with John Streeter of Kansas State University.
John briefed the Board on the Year 2000 policy which is a quarterly report. A copy of the policy was attached to the agenda. There is a form attached to it for the reporting. John would like everyone to look over the policy and attachment and make any suggestions to improve it. He would like to have any comments back on this as soon as possible, so Fred can take it to the KIRC for approval. He is trying to standardize the reporting so that it is easier to assemble a final report. Additional information that John shared was that there was only one agency represented at the mainframe meeting which was SRS. The next mainframe meeting is June 26. The latest Year 2000 status report also went out with the tentative agenda.
Next, John went over the Software License Management Policy. There were quite a few questions about this Policy. Fred feels that there has to be a way to track licenses and also a way to let employees know what the policy is on copying software. Department of Administration Legal staff will review the policy before further action is taken.
The last item that John had to go over was the acquisition reports which were handed out. If anyone has questions, please contact John. Please make sure your reports are in.
The meeting adjourned at 4:45 p.m.
ITAB MEETING SCHEDULE
6/19/96 Docking Basement Auditorium 1:30 - 3:30
7/17/96 Docking Basement Auditorium 1:30 - 3:30
8/21/96 KDOT Conference Room, 7th Floor DSOB 1:30 - 3:30
9/18/96 Room 106, LSOB 1:30 - 3:30
10/23/96 Docking Basement Auditorium 1:30 - 3:30
Information Technology Advisory Board
Docking Basement Auditorium
Minutes
The following members were present:
Fred Boesch, Chief Information Architect Department of
Administration
Jerry Rappard for Tim Blevins, Information Resource Manager
Department of Social & Rehabilitation Services
Roy Gallup, Director Computing & Telecommunications Services
Emporia State University
Preston Barton Kansas Council on Developmental Disabilities
Hugh Zavadil, Director Information Systems Office of Judicial
Administration
Ely Meza, Data Processing Manager Kansas Bureau of Investigation
Jon McKenzie, Manager Information Services Kansas Corporation
Commission
Ben Nelson, Bureau Chief Information Systems Department of
Transportation
Dr. Jerry Niebaum, Executive Director Information Technology
Services University of Kansas
Jeff Lewis, Manager Information Resources Department of
Corrections
Dave Larson Legislative Administrative Services
Jeff Fraser, General Manager Information Network of Kansas
Don Heiman, Director DISC Department of Administration
Rick Miller, GIS Coordinator Kansas Water Office
Denise Moore Kansas Insurance Department
Members not present:
Tim Swietek, Computer System Analyst Department on Aging
Bill Hall, Director Information Systems Department of Human
Resources
Greg Bair, Management Systems Analyst Kansas Sentencing
Commission
Gary Maxwell, Function Manager Information Services Southwestern
Bell
Mary Hoover, Commissioner Department of Social and Rehabilitation
Services
John Spurgeon Department of Wildlife and Parks
Ron Rohrer, Manager, Data Processing Department of Education
Dr. David Voran University of Kansas Medical Center
Dave Shrader, Director Information Systems Department of Revenue
Jim Green Department of Health and Environment
Observers present:
Roberta Giovannini, Department of Administration, DISC
John Bucher, Kansas State University
Jay Alloway, Kansas State University
Clark Hatch, Kansas Department of Transportation
John Oliver, Department of Administration, CIA Staff
Tracy Barngrover (Warren), Department of Administration, Deputy
Secretary’s Office
The Information Technology Advisory Board meeting was called to order by Fred Boesch, CIA. Introduction of visitors were made and the minutes of the March 20 meeting were approved as amended.
First on the agenda was a presentation by Dr. David Voran. He was absent, so the presentation will be postponed until another date.
Clark Hatch of the Kansas Department of Transportation made the next presentation regarding the KDOT Communications Plan. KDOT has installed a 5-channel trunked 800 MHz radio system in Shawnee County. In 1993, KDOT was authorized to implement a complete statewide 800 MHz radio system over the next 14 years. Clark gave an overview of the towers that have been installed and were operational. He also provided a list of towers that will be constructed in FY 96 and 97. The current plan is to complete the 800 MHz installation in 2002. KDOT will be going to the KIRC to ask for approval to move on to the next phase of the project which will include guidelines for granting use of the system.
John Bucher of Kansas State University gave an informational presentation to the ITAB regarding mainframe replacement at KSU. Although KSU is committed to the continued migration of their university-wide application system to client/server replacements, they do expect to require a traditional mainframe environment for the next four to five years. In the past year, IBM and other vendors have released new CMOS technology that now makes it possible to run both traditional mainframe applications and client/server applications in the same hardware environment. The IBM product S/390 Enterprise Server features reduced energy and maintenance costs aside from allowing for many new applications. Mr. Bucher provided a table comparing approximate costs between monthly operation of the current IBM 3090-200E and a dual processor model of the IBM S/390 Enterprise Server. The current plan is to develop an RFQ in the coming weeks and bid the purchase sometime in the early summer of 1996. This was currently presented as information only.
Next was the nomination and election of a Vice-Chair for ITAB. Three nominations were given, however, all declined nomination except Ben Nelson who was elected Vice-Chair.
The Enterprise Office Automation Committee report was not given due to Dave Shrader’s absence. Fred did note that the non-technical committee had been briefed by Western Resources. Microsoft gave a briefing to the technical committee. The Enterprise Office Automation Committee has been very active.
The PC Procurement contract is out now. Everyone should have a copy. Microage is the company that was awarded the contract. Their prices do include a 3 year on-sight warranty. The vendor for the warranty that Microage would use is Decision One. Fred will be a presenter for the “Road Show” coming up May 13, 14 and 15. The show will be in Kansas City, Topeka, Dodge City, Fort Hays and Wichita. Microage CD ROMS should have been received by everyone on ITAB. It shows the internal price list for Microage (not state prices.)
The Data Administration committee did not have an update due to the absence of Ron Rohrer.
Roberta Giovannini discussed the Disaster Planning Committee’s latest meeting. There was a presentation by Facilities Management on what services they offered state agencies. They are working very diligently on coordinating efforts in relation to security. The Director of Facilities Management stayed for the entire meeting because of his high interest in this. They also had a presentation by Alicia on the elements of a disaster recovery plan for review. There was considerable discussion about what the committee was focusing on next. They decided to develop a policy statement to present to ITAB. The committee plans to develop a policy statement on disaster recovery and are working on model plans to provide to agencies as an example. The next meeting will be on May 21. There will be an Oracle presentation on April 30 from 1:00-4:00. A notice will be sent out as soon as a location for the meeting is known.
The next committee report was by Jerry Rappard (Tim Blevins was absent). Jerry reported on the Network Asset Management Committee. Jerry gave everyone a copy of the minutes of the meeting that was held April 5. The committee approved a draft of their mission, vision and goals. Tim would like ITAB members to review these and comment on them at the next meeting. Jerry mentioned the attendance wasn’t very good. They would like to have KDOT, DISC and Education employees attend the meetings. Once a PC/LAN Asset Management Plan is in effect, the committee will dissolve. This committee is only an ad hoc committee, not a standing committee.
The Telecommunications Committee met on April 10. This was the fourth meeting of this committee and they are beginning to function as a team now. Lynn Holt briefed the group on the telecommunications bill. The full text of the bill can be reviewed via the Internet at http://www.ink.org. Andy Scharf was absent from the meeting and a brainstorming session ensued regarding areas of concern for planning for statewide telecommunications. These planning components were listed in the minutes that Jerry gave to everyone and are not in any priority order. The next three meetings of the telecommunications subcommittee are May 8, June 12 and July 10. All meetings are held from 10:00 a.m. to 11:50 a.m. at the KNEA building.
Harry Herington gave the update on the Internet subcommittee that has just recently been formed. The first meeting was to set up objectives and that was accomplished. They made sure that all members of the subcommittee have Internet/Intranet access. The group will meet every two weeks.
Fred attended a One Stop Conference sponsored by Kansas Department of Human Resources. This was kicked off by Governor Graves. The various agencies in attendance talked about their support of customer oriented sources by electronic communications. Fred noted that not one IT Manager was present at this meeting. He felt that this needed to be remedied somehow. Jeff Fraser believed that only the cabinet secretaries were invited.
Attention was brought to the KIRC Agenda and revisions to Policy #1100. The wording changed in this acquisition policy in Section 6.5 halfway through the paragraph. Fred would like everyone to look over this revised policy and give any comments or suggestions to John Oliver. The same applies to the draft of policy on software license compliance/copying vendor software.
Fred also distributed copies of informational material from IPL Systems and meeting dates for ITAB and KIRC meetings. NASIRE directories are available for $25 and a copy of a memo explaining the ordering process was handed out.
The Year 2000 problem is not totally resolved and as a result, another letter will go out from the Secretary of Administration to agencies that have not responded. There are only a small number of agencies that haven’t responded, but the information needs to come together for a final report. This problem is very critical.
Quarterly project reports ($500,000 or more) are due in to be reported to KIRC. Everyone needs to get those submitted. Acquisition reports are also due. We do not have all of them in and they are a monthly report. It is Fred’s feeling that if these reports aren’t submitted, the KIRC may decide to go back to controlled acquisition.
In round-table discussion, Jon McKenzieand his staff are busy taking data and systems off the Unysis mainframe and the staff is busy with the $2 billion utility merger.
Preston Barton is trying to put a shared data base of kids with disabilities together. They are starting with the age group 0-5 and will add on as the project grows. They have accomplished more during the legislative session than anticipated.
Jeff Lewis updated the AS400 over the weekend. His department is trying to set up an internship with Kaw Area Vo-Tech and their AS400 shop. They are also working on an imaging project for their records department and are under budget, so everything looks good.
Dave Larson discussed two projects underway in Legislative Services. Cable companies will try to cover the end of the session. They have asked Dave to put together a simulated electronic bill. They want to see about maybe using laptops to view amended bills. Legislators have donated their own personal laptops for this simulation.
Jeff Fraser has been working on a couple of electronic commerce applications. They have purchased an EDI translator and will write applications for EDI filing and legal and business filing.
Two weeks ago Jerry Niebaum and his colleagues concluded negotiations for a new library system. They chose the Virginia Tech system and it will be installed in the next 15 to 18 months. An interesting element is that they reached an agreement for a fixed percent discount off of manufacturers retail but will do “just in time ordering” of a system. Last week there was a meeting on a new financial system with K-State and the State of Kansas looking at Peoplesoft. KU is also working on a getting a new student records system. At the next ITAB meeting, Jerry will make a presentation on Super-computing Resources.
Rick Miller reported that there is a large regional GIS conference April 29 through May 1, in Kansas City. There will be 600-700 people in attendance.
Denise Moore is working on upgrading software to the server. She is also working on a home page with INK for the Insurance Department.
Roy Gallup is working on mainframe replacement. SHARP is still a major project for ESU with about six staff people working on it. They have also been experimenting with a wireless system to be able to transmit across campus. It seems to be working good so far.
SRS is working on keeping up on their projects. They have renegotiated the contract with the vendor on the KESSEP project. They are changing Medicaid vendor from EDS to BS/BC.
Ben Nelson reported that labor costs are going down, now that the SHARP transition is over with. They have learned how to move GroupWise from one server to another.
Ely Meza noted that SHARP is working well in his office and that they appreciate all of the help that DISC provided to them. The criminal justice information system is an ongoing project. There will be a meeting tomorrow to put together an RFP.
Don Heiman reported on all of the activities that DISC is working on. They are working on automating their mail room along with the National Change of Address Project. DISC is looking at CMOS as well as bi-polar for use in possible consolidation of data centers with SRS. They are doing an extension of SHARP for the budget 413 forms. They will be trying to automate these forms and timing is crucial in this project. Supra Data Base is not being supported. The cost per year is $277,000. DISC is working with Judicial on a case management system. The objective is to downsize data entry. They also have an AS/400 - Unix consolidation project going on. In four weeks, updating to the Tandem System will be completed.
Fred told everyone that we have a projector now that is available for the group to use for Power Point presentations.
The meeting adjourned at 4:20 p.m.
ITAB MEETING SCHEDULE
5/16/96 Docking Building, 4th Floor 1:30 - 3:30
6/19/96 Docking Basement Auditorium 1:30 - 3:30
7/17/96 Docking Basement Auditorium 1:30 - 3:30
8/21/96 KDOT Conference Room, 7th Floor DSOB 1:30 - 3:30
9/18/96 Room 106, LSOB 1:30 - 3:30
10/23/96 Docking Basement Auditorium 1:30 - 3:30