Kansas Information Resources Council (KIRC)
Tuesday, February 25, 1997
Ramada Inn Downtown
The meeting of the Kansas Information Resources Council was called to order by Chair Dean Carlson at 1:30 p.m.
Executive Summary: Council approved the Strategic Information Management Plan; Approval was given to upgrade SHARP; Council was updated on Year 2000 status; Secretary Franklin was elected Vice Chair; and Larry Wilson briefed Council on progress of Enterprise Office Automation.
The following members were present:
Fred Boesch, Chief Information Architect
Dean Carlson, Secretary Department of Transportation
Rochelle Chronister, Secretary Department of Social and
Rehabilitation Services
Jim Clark, Vice President MIS and Telecommunications Western
Resources, Inc.
Wayne Franklin, Secretary Department of Human Resources
Cyndi Gallagher, representative for Southwestern Bell Telephone
Jim Green, representative for Department of Health and
Environment
Alice Knatt, representative for Department on Aging
John LaFaver, Secretary Department of Revenue
Howard Schwartz, Judicial Administrator
Charles Simmons, Secretary Department of Corrections
Dan Stanley, Secretary Department of Administration
Ron Terzian, Director, Computer Services The Boeing Company
Gloria Timmer, Director Division of the Budget
Barbara Tombs, Executive Director Kansas Sentencing Commission
Dr. Andy Tompkins, Commissioner Board of Education
The following members were unable to attend and were not
represented:
Senator Stan Clark
Stephen Jordan, Executive Director Kansas Board of Regents
Representative Jim Morrison
Susan Seltsam, Commissioner Kansas Corporation Commission
Staff Present: Tracy Barngrover
Delberta Pfeifer
I. Introductions and Approval of Minutes
Chair Carlson asked if there were any additions or corrections to the minutes of the January 28, 1997, KIRC meeting. Ron Terzian moved the minutes be approved. Secretary Stanley seconded the motion. Motion carried.
II. Strategic Information Management Plan Status
Fred Boesch, Chief Information Architect, reviewed the Strategic Information Management Plan for the Council and provided a handout showing changes that had been made to the Plan since its presentation at the January KIRC meeting. Gloria Timmer said she had talked with Fred following the last KIRC meeting concerning the inaccurate information she felt the Plan contained regarding functions performed by budget analysts. Gloria said she found out the information was written as fact when actually it was the focus group=s perception. They reworded some statements in the Plan and she removes her objection to approval.
Cyndi Gallagher expressed a concern Southwestern Bell had that the state was going to become a provider of telecommunication services. Fred Boesch responded that is not the intent. Chair Carlson said if there are other specific areas that need to be revised in the Plan those can certainly be corrected on an errata sheet and therefore not hold up the approval of the Plan.
Secretary Wayne Franklin moved to approve the Strategic Information Management Plan. Secretary Rochelle Chronister seconded the motion. Motion carried.
III. SHARP Upgrade Plan
Dan Stanley, Secretary of Administration, introduced Don Heiman, Director of the Division of Information Systems & Communications. The Department of Administration requests KIRC approval to establish and fund a project to upgrade the state's PeopleSoft payroll and human resources systems. The systems were acquired at release 4.02 and the request is to implement PeopleSoft Public Sector release 6.0. The upgrade will cost $3.8 million. This money will be paid to Andersen Consulting to bring forward the modifications the state made to PeopleSoft.
A discussion followed regarding making modifications to PeopleSoft. The fewer modifications the state makes the easier and less costly it will be to move to new releases.
Fred Boesch read the Information Technology Advisory Board=s recommendations into the record; these are provided as an attachment.
A question was asked regarding why have Andersen Consulting do the work, why not PeopleSoft? Don Heiman responded that Andersen Consulting did the modifications to the specifications of the users and the interfaces. The state paid Anderson Consulting $6.3 million to tailor the private sector release to fit the state=s desires. They know how and where the system was modified. PeopleSoft may be able to do the work as well, but it would take many hours for them to learn how the system was changed.
Secretary Stanley moved to approve the project. Ron Terzian seconded the motion with a proviso that modifications be kept to a minimum. A discussion followed regarding: 1) the need to hold modifications to a minimum for easier migration to the software upgrades; and 2) a steering committee be established as a part of KIRC and ITAB to make sure modifications have broad based support and are kept to a minimum. The motion was amended to reflect these two items. Secretary LaFaver seconded the amended motion. Motion carried.
IV. Year 2000 Status
Fred Boesch provided the current status for agency Year 2000 mitigation costs. Issues at this point are: 1) getting the Governor's recommended package of $8 million expenditure authority and some general revenue money to support this project; and 2) resolving areas of significant potential expenses, particularly within SRS and the Department of Human Resources. Gloria Timmer said she is confident adequate funding can be found. Fred said he was concerned because even if there is federal money available in the future, the KDHR work must be started now with available funding. SRS and the other major agencies are executing task orders with our contractors and starting work because the cannot delay if the work is to be completed on time.
V. Nominations and Election of Vice Chair
Chair Carlson asked for nominations for Vice Chair. Secretary Simmons nominated Secretary Franklin. Motion carried. Secretary Wayne Franklin is the new Vice Chair for the KIRC.
VI. Update on Enterprise Office Automation
Larry Wilson, DISC, provided an update on the project to establish a state government central electronic directory services and mail hub system. This project was recommended by a committee of state agency representatives chaired by Dave Shrader, KDOR and the Information Technical Advisory Board and was approved by the Council in November. A RFP for the system will close February 28th and it should be awarded in April. It will take two to four months to install the system.
Meeting adjourned.
The next KIRC meeting will be March 25, 1997, at 1:30 p.m. in Room 21 at the Emergency Management Office at 2800 SW Topeka Blvd.
Kansas Information Resources Council
(KIRC)
Tuesday, January 28, 1997
Ramada Inn Downtown
The meeting of the Kansas Information Resources Council was called to order by Vice-Chair John LaFaver at 1:30 p.m.
Executive Summary: Approval of Strategic Information Management Plan was tabled until the February meeting; Secretary Dean Carlson was elected Chair; KCC briefed Council on current telecommunication issues; SRS programs KESSEP and FACTS were given approval to continue; and Revision of Information Technology Policy #2410 regarding Year 2000 Asset Readiness Reporting and Information Technology Policy #2412 regarding Year 2000 Date Data Interchange were approved.
The following members were present:
Fred Boesch, Chief Information Architect
Henry Bremenkamp, representative for Kansas Sentencing Commission
Dean Carlson, Secretary Department of Transportation
Rochelle Chronister, Secretary Department of Social and
Rehabilitation Services
Jim Clark, Vice President Internal Audit, MIS and
Telecommunications Western Resources, Inc.
Melanie Fannin, President Southwestern Bell Telephone
Wayne Franklin, Secretary Department of Human Resources
Paul Garvin, representative for Department of Health and
Environment
Stephen Jordan, Executive Director Kansas Board of Regents
Alice Knatt, representative for Department on Aging
John LaFaver, Secretary Department of Revenue
Jeff Lewis, representative for Department of Corrections
Howard Schwartz, Judicial Administrator
Susan Seltsam, Commissioner Kansas Corporation Commission
Dan Stanley, Secretary Department of Administration
Ron Terzian, Director, Computer Services The Boeing Company
Gloria Timmer, Director Division of the Budget
The following members were unable to attend and were not
represented:
Representative Jim Morrison
Senator Don Sallee
Dr. Andy Tompkins, Commissioner Board of Education
Staff Present: Delberta Pfeifer
I. Review and Approval of Minutes
Vice Chair LaFaver announced a correction made to the minutes of the December 17, 1996, KIRC meeting. The Department of Transportation=s Financial and Maintenance Management System had been incorrectly referred to as the Financial and Materials Management System. Secretary Franklin moved the minutes be approved as corrected. James Clark seconded the motion. Motion carried.
II. Strategic Information Management Plan
Bob Benson, Beta Group and Ken Orr, Ken Orr Institute, consultants, briefed the Council on the Strategic Information Management Plan. The key words in the vision statement established by the Plan are: access to information, connection, improved services, and cost-effectiveness. The Plan describes 24 goals, 63 objectives, and in doing so proposes numerous needed programs processes, and policies to be addressed as well as changing roles for the KIRC and the CIA. The goals and objectives are organized around six themes:
(1) Access to information
(2) Effective use of government resources
(3) Economic and community development
(4) Government interconnection
(5) Government information technology management
(6) Information technology awareness and education.
Following discussion Secretary Carlson moved the KIRC approve the Strategic Information Management Plan. Secretary Franklin seconded the motion. Gloria Timmer said some information regarding functions performed by budget analysts was inaccurate. Melanie Fannin said that she received the plan on January 22nd, and asked for additional time to review the Plan. The Chair asked if that was a motion to table the question and Melanie Fannin said that it was. The motion was seconded and carried.
III. Election of Permanent Chair
A discussion was held regarding the relationship of the KIRC Chair, the Chief Information Architect and the Department of Administration. It was decided that all three are independent of each other. Discussion concluded that the Chair should rotate and that any member of the KIRC could accept the role.
Vice Chair John LaFaver asked for nominations for Chair. Secretary Chronister nominated Secretary Carlson. Stephen Jordan seconded the nomination. Motion passed. Chair Carlson asked if anyone had interest in being the Vice Chair to please contact him.
VI. KCC Order on Competition in Telecommunications in Kansas
Due to timing conflict Agenda Item VI was advanced. Dave Dittemore, Deputy Director-Utilities with the Kansas Corporation Commission, advised the Council on the general investigation into competition within the telecommunications industry in the State of Kansas. He also discussed FCC orders dealing with local carrier competition and federal universal service. There is $2.25 billion available through subsidies to schools and libraries in the form of discounts. These discounts can be used to provide services for Internet access, telecommunication services, inside wiring, hubs, routers, etc. The discounts can not be used for the purchase of computers.
Guy McDonald, Telecommunications Analyst with the Kansas Corporation Commission, briefed the Council on the Internet and infrastructure development. House Bill 2728 requires two dial-up long distance plans for Internet access: a $15.00 plan for off-peak period unlimited calling; and a $30.00 plan for unlimited access 24 hours a day, 7 days a week. These are the telephone company charges for an end user to access an Internet Service Provider. These plans are available to those end users who do not have local (7-digit) access to an Internet Service Provider. As of January, 76% of Kansas rural lines have local (7-digit) access to the Internet.
House Bill 2728 also requires each Local Exchange Carrier to file an infrastructure modernization plan with the KCC during 1997. These plans are to include discounts for broad based services provided to hospitals, schools, libraries and local government facilities.
Chair Carlson excused himself due to a prior commitment and asked Vice Chair LaFaver to act as Chair for the remainder of the meeting.
IV. Kansas Enhanced Statewide Support Enforcement Project (KESSEP)
V. Family and Child Tracking System (FACTS)
Because of time constraints, the Council was not able to hear the presentations from SRS requesting to continue the progress on their KESSEP and FACTS projects. Fred Boesch indicated the continuation of both projects received ITAB approval. Secretary Stanley moved the KIRC give SRS the approval to continue action on these two projects. The motion was seconded and carried.
VI. Year 2000 Report & Policies
John Oliver updated the Council on the Year 2000 status of state agencies.
Fred Boesch and John Oliver presented requested changes to Information Technology Policy #2410 regarding Year 2000 Asset Readiness Reporting and Information Technology Policy #2412 regarding Year 2000 Date Data Interchange.
Secretary Chronister moved Policy #2412 be approved as revised. Secretary Stanley seconded the motion. Motion carried.
Secretary Stanley moved Policy #2410 be approved as revised. Secretary Chronister seconded the motion. Stephen Jordan made a substitute motion requiring quarterly updates in place of the required monthly updates. Motion died for lack of second. Original motion passed with Jordan voting no.
Meeting adjourned.
The next KIRC meeting will be February 25, 1997, at 1:30 p.m. at the Ramada Downtown in the Foyer West Room.